Sharing speakers information across the South West U3A Region Speakers Database Excel
The following U3A speakers information is included:- Ashburton, Saltash, Salisbury, Plymouth, Plymstock, North Somerset Association, Burnham, Cheddar Valley, Chew Valley, Shepton, Wells, Weston, Bristol, Devizes, Weymouth, Sturminster Newton, Blandford, Heritage Coast, St. Austell, Ivybridge, Exmouth, Plymstock, Plympton, Kingsbridge Estuary, Honiton, West Wilts, Dickon Povey talks, Cheddar.
For a long time now there have been requests for U3As in the South West to share their speaker information. We have listened, and there is now a new process for U3As to provide and share speakers information across the South West Region.
There will be two aspects to the database; acquiring data and using it.
The speaker secretary or other nominated committee member can download a template in either Excel or Word format. Details of the talks that the U3A has had since the last submission will be added and the result emailed to the Speaker Database co-ordinator. The information will be added to the database and the updated database uploaded in PDF format to the website. Updates will thereafter take place at intervals, probably annually at the beginning of each year.
Using the Database
When the speaker secretary is preparing their programme for the coming year they will be able to download the database in PDF format. The downloaded version will not include the contact information or comments as these will not be accessible to everyone. If there are talks which look interesting then they will email the Speakers Database Co-ordinator Contact who will send them full details from other U3As that have already had that talk.
In Summary, the most important point is that preferably the excel spreadsheet or as a last resort word template needs completing by each individual U3A, preferably the person who organises the monthly meeting speakers. They then send it back to the Speaker Database Coordinator to consolidate into a database. The North Somerset Association & West Dorset network were already collecting speaker information across their U3AS so one spreadsheet was sent on behalf 8 & 4 U3As respectively. It will then be posted on the website, but without any contact or comments information. It should only contain information about speakers who are known and members have heard.
Click for Speakers Template excel, or Speakers Template word, Speakers database pdf, Speakers Information process diagram ppt and Speakers Information process diagram pdf, the flow diagrams have been very much simplified.
Click Speakers Database co-ordinator button on the Contact tab for an email address.
There is also a free searchable database called Speakezee containing in excess of 2000 expert speakers which has been recommended by U3A National Office covering expertise in areas which include the South West. Click on Speakezee link.