Group Leaders Information
This page is for York U3A's Group Leaders, to provide communication and resources to support the management of your Groups.
If you have questions or additional information you would like to see here, please contact the Groups Co-ordinator.
Zoom Pro Group Leaders can have a regular booking if they wish to use the u3a Pro account for long meetings. The timetable is on the right hand side, contact Webmaster for any changes to these bookings.
Links to Forms and Documents
Select the Name to open the relevant file, either a form to complete or additional information.
| Section_____ | Name___________ | File Description |
| Handbook | GL Handbook | The Group Leaders Handbook, Updated August 2021 |
| Accidents | Accident Report Form | To be completed by GL and passed to the Groups co-ordinator. This will be kept on file by the committee in case of a future claim for damages, which can be up to made up to 3 years later |
| . | Insurance Form | A copy of the current insurance provided by TAT, which may be requested by a venue for hire |
| Claims | Claiming Venue Hire costs | Complete and return to the Treasurer |
| Venues | Venue List | Scan of List from Groups Co-ordinator |
| . | Venues Map Links | Document that contains links to maps of some venues |
| Risk Assessments | RA 01 | Covid Risk Friends Meeting House |
| . | RA 02 | Venue Risk Assessment Checklist June 2020 |
| . | RA 11 | Venue Day of Use Checklist June 2020 |
| . | RA 12 | Walk Leader Risk Assessment Checklist June 2020 |
| . | RA 13 | Workshop Activity Risk Assessment Checklist June 2020 |
| . | RA 14 | General U3A Activity Risk Assessment Checklist in Covid-19 |
| . | RA 15 | Remote Activity Risk Assessment Checklist |
| Friends Meeting House Documents | FMH Booking Form | FMH Room Booking BOOKING FORM - 2021 |
| . | FMH T&C | FMH Room hire TERMS AND CONDITIONS - Jan 2022 |
| Third Age Trust (TAT) documents | Subject Advice | Subject advisers list July 2021 |
Please note, RA 14 has a newer version here from 29.6.21, the only difference from the Jun 2020 version being the removal of the introduction words, the information to be completed is the same.
Group Leader Meetings
Two or three meetings are organised during each year to allow Group Leaders to get together to meet each other, share experiences and explore ways to improve the support available for group management. During the pandemic these meetings take place using Zoom. Selected members of the U3A Committee attend the meeting and can answer questions on specific issues and areas of expertise.
The last meeting was held on 30th June 2021 at 10.00am.
Invitations are sent to all Group Leaders in advance with a request for agenda items and an indication of which meeting you plan to attend. If you are not able to attend, perhaps another member of your group might like to take the opportunity to find out a bit more about Group Leadership.
Please contact the Groups co-ordinator, if you are not a current leader and would like to attend.
Incidents
An incident report form, link on this page, should be filled in by the group leader on the day and passed to the Groups co-ordinator. This will be retained on file by the Committee in case of a future claim for damages, which can be up to 3 years later.
You are not required to have a trained first aider, so insurance advice is to contact the emergency services immediately in the event of a serious incident, even if there happens to be a member present who has attended a first aid course.
Want to edit your own group page or run your own website?
Each group details page is updated as needed by the Webmaster, but group leaders can be given access to make their own changes if they wish - contact Webmaster for details. Alternatively some group leaders may want to create a personalised website in a specific style, that can be updated as required Several groups have already done this, and details appear on their group page.
Creating your own website is actually very easy - you would be surprised - and can be set up in an hour or less. You don't need to be a computer programmer!
If you are interested, please contact Webmaster.