Financial Policy - Group Leaders
2.1 It is a requirement of the Insurance Policy that Group Leaders and all members belong to Totnes U3A. Please check that those attending your group have paid a Subscription fee and hold a valid membership card.
2.2 Visitors may attend two sessions before deciding to join and should pay a visitor fee of £2 per session.
2.3 Group leaders may book and pay for room hire and collect appropriate funds from group members to cover that expenditure.
2.4 Personal bank accounts, cheques, credit or debit cards may only be used to pay U3A invoices following explicit written (Email is acceptable) consent of the Treasurer.
2.5 Group leaders may authorise collection of appropriate funds from group members to cover tea and biscuits or other expenditure agreed beforehand with them.
2.6 Petty cash held by groups should not usually exceed £150 without explicit written (Email is acceptable) consent of the Treasurer.
2.7 Group leaders should preferably appoint a member to collect money, record fees and expenditure and take care of petty cash
2.8 Group leaders who wish to organise visits requiring coach, mini bus hire and entry fees should contact the Treasurer beforehand and whenever possible pay those Invoices directly from the U3A bank account to facilitate potential insurance claims.
2.9 All Groups should send the Treasurer a financial statement by December 15th outlining expenditure for that year. Please provide as much detail as possible but as a minimum include: start fund, income in, payments out, balance carried over to next year, fees collected from visitors. Please send a statement even if all values are zero, together with any cash received from visitors.
2.10 If a Group decides to stop meeting, all remaining funds should be returned to the Treasurer to be held in the U3A bank account.