Group Leaders Page
PAGE UPDATED 6th March, 2024
Note for Group Leaders: You can email all other Group Leaders and all Committee Members using Beacon. Peter Atkinson is the current Beacon Administrator. Click here if you wish to contact him.
IT IS RECOMMENDED THAT ALL GROUP LEADERS TAKE TIME TO READ THE VARIOUS POLICIES AND OTHER DOCUMENTS THAT ARE LISTED BELOW.
Click on the links below to download these useful documents for Group Leaders.
YOU WILL BE ASKED FOR THE USER NAME AND PASSWORD. THESE WERE IN YOUR RENEWAL EMAIL. THEY ARE NOT THE SAME USER NAME AND PASSWORD THAT YOU USE FOR BEACON.
NEW!!!!! Copyright Guidelines for Group Leaders
Fire Response and Evacuation Policy
Venue fire evacuation procedures June 2023 version. Further information about the venues can be found on Beacon by logging in and clicking on the link "Venues".
Fire Safety Information for users of SCCA activity rooms
Group Leader Guidelines 2022 version
GDPR Guidelines for Group Leaders 2023
Beacon
For more information about Beacon, please view a presentation about Beacon and refer to the Beacon User Guide.
Peter Atkinson is the current Beacon Administrator. Click here if you wish to contact him.
Attendance Fees
For guidance on the frequency and method of fees submission to the Finance Team, please read the Attendance Fees submission document.
Group Fees Returns pdf document This form can be filled in on your device and submitted electronically if you wish.
Group Fees Returns doc document. This form can be filled in on your device and submitted electronically if you wish.
Expense Policy and Claims Procedure
Details of the u3a’s policy regarding groups’ expenditure (other than room hire) and how to make an expense claim are give in the Expense Policy and Claims procedure document.
Expenses claim form
This pdf form can be edited and saved on your computer or laptop and cab be submiited by email to the Treasurer. If you cannot fill the form in and save it on your device (it is not always possible to do this one some tablets, ipads or phones) print out the form and fill in by hand and post to the treasurer.
Risk assessment
Group Leaders are recommended to do a risk assessment for the venue that the group uses and retain it for future reference.
The link below will allow you to download a pdf document which you can print out and fill in by hand.
If you prefer to download a text document which can be filled in on your computer go to this page on the National u3a website. You will have to register on that website with a user name and password of your choice before you can download the document
Venue based risk assessment document
Incident Report Form This form should be printed out, completed and signed as indicated.
ONCE COMPLETED THE INCIDENT REPORT FORM MUST BE SENT TO A MEMBER OF THE COMMITTEE AS IT HAS TO BE RETAINED FOR 3 YEARS FOR INSURANCE PURPOSES.
IMPORTANT INFORMATION FOR USERS OF THE FRIENDS' MEETING HOUSE IN GREAT AYTON