ANNUAL GENERAL MEETING 2021
Stanford-le-Hope and District u3a AGM
Due to Government coronavirus restrictions, it is likely that the 2021 Stanford-le-Hope & District u3a AGM to be held on Thursday 10th June, will be a virtual meeting. The Executive Committee (EC) has planned for this.
We need to modify our Constitution to allow us to hold the AGM virtually and again, plans are in place to do this at the 2021 Virtual AGM.
Should the situation change and we are allowed to hold an AGM face-to-face, the EC will adapt its plan and advise members accordingly. Holding a virtual AGM in 2021 meets our constitution criteria, avoiding the need for Members to travel and meet.
Part of the AGM process is the opportunity for current u3a members to put forward motions for consideration. Motion forms will be attached to newsletters and advance emails for you to do this.
If you wish to forward a motion, please print off a motion form and complete it. Proposers and seconders must be current members of our U3A.
The EC require these motions in advance of the AGM to allow more time for discussion with the u3a National Office where required. This also gives the EC and responsible officers more time to complete the administration for the AGM.
Copies of completed motion forms to be emailed to The Secretary. Ensure you have the secretary's email address in your Contacts list. Please send an email as you would normally with the attachment.
Otherwise if you printed off the forms or were supplied with paper copies please post back to The Secretary at the address on the form.‘Motion Forms’ must be received by The Secretary by Monday 15th March 2021.
An important part of the AGM process is to elect a new Executive Committee for 2021/22. All current members must stand down. Some current EC members have reached the maximum term they can serve, whilst others have indicated they are willing to stand for re-election.
The Executive Committee consists of four officers, ie. Chair; Vice-Chair; Secretary and Treasurer. In addition, a maximum of 10 other committee members can be elected.
Nominations for the Executive Committee
Attached to newsletters and advance emails; we are planning to include Nomination forms so you have a chance to nominate members for the Executive Committee for the coming year.
You can use this form to nominate any current Stanford-le-Hope & District u3a member to the EC. Please ensure that you have the nominee’s permission and that you have agreed a seconder to the nomination.
Copies of completed nomination forms to be emailed to The Secretary. Ensure you have the secretary's email address in your Contacts list. Please send an email as you would normally with the attachment.
Otherwise if you printed off the forms or were supplied with paper copies please post back to The Secretary at the address on the form. Nominations must be received by The Secretary by Monday 15th March 2021.
More information about the roles and AGM details can be found at AGM 2021 Additional Information
To assist you, the status of the EC members standing down is as follows: -
|Chair||Colin Munro||Served full term as Chair.Eligible to stand for the EC|
|Vice Chair||Bernie Smith||Eligible to stand again for the EC|
|Secretary||Elizabeth Brown||Eligible to stand again for the EC|
|Treasurer||Graham Hodgson||Eligible to stand again for the EC|
|Committee Member||Jean Jardine'||Served full term. Not eligible to stand|
|Committee Member||John Green||Served full term. Not eligible to stand|
|Committee Member||Michael Farman||Served full term. Not eligible to stand|
|Committee Member||Magda Norris||Served full term. Not eligible to stand|
|Committee Member||Chris Gomm||Eligible to stand again for the EC|
|Committee Member||Paul Brice||Eligible to stand again for the EC|
|Committee Member||Dick Fox||Eligible to stand again for the EC|
|Committee Member||Mick Miller||Eligible to stand again for the EC|
|Committee Member||Chris Henderson||Eligible to stand again for the EC|
|Committee Member||Kevin Brice||Eligible to stand again for the EC|
Below are the dates when Nomination and Motion activities have to be completed together when we will inform members of more AGM details.
Please note that these dates MAY change subject to circumstances outside of our control.
|15th March||Deadline for return of Nominations to the Executive Committee|
|15th March||Deadline for return of AGM Motions either related to the constitution or not.|
|26th April||Email to be sent out to members with AGM pack attached. (Agenda, Nominations, Motions, last year’s AGM Minutes and Accounts)|
|26th April||AGM pack (printed version) available for those members not on email. Arrangements will be made for delivery.|
|31st May||Deadline for members’ voting returns on Nominations and Motions to Returning Officers.|
|10th June||Virtual AGM|