our GDPR policy and constitution
Melbourn & District u3a constitution
Our constitution should be linked on the right
General Data Protection Regulation (GPDR)
Organisations such as the u3a, are required by law to get their member's consent to store details such as their name, address, telephone number and email address. We are anxious to minimise inconvenience for our members to an absolute minimum, and so we have obtained assurance from the Information Commissioner’s Office on how often we ask for this consent. If you have an objection to any use, you may tell us at anytime or at membership renewal time in June/July. We will:
- store your details securely for membership purposes
- use it to communicate with you as a U3A member
- share it with group leaders and current and prospective members for those groups that you are a member or prospective member
- not share it for any other purpose
- use it send you information about the Third Age Trust (the national organisation to which U3As are affiliated)
- include in U3A material any photograph or recording taken for U3A purposes in which you appear
- use it if required for Gift Aid purposes.
Safeguarding
Sometimes an incident may occur which makes us a little anxious about a fellow member. It might be that someone on an outing becomes confused and separated from the group, or perhaps we are worried that a member living alone is not coping well. Being concerned about others in this way is not being nosy or interfering, and it is not about taking over or solving problems – the fact is that as we get older and less able, we all might welcome a kindly word and offer of help. If you do have a concern about someone, please don’t be shy about seeking advice. You can speak to your group leader or a committee member to share your concern, and we will try to ensure it is handled sensitively and confidentially.