London Region of U3As

Sharing

As stated in the LRU3A Constitution, one of our core objectives is to support and help u3as to be more effective and efficient. Our intention is to build up a collection of material highlighting good practice on particular subjects relevant to all our London Region u3as - shared learning. This webpage particularly hosts this collection of information.

Peer Groups: these exist for mutual support and sharing of good practice amongst members holding similar committee or other responsibilities. Such networks currently exist for Communicators, Groups Coordinators, IT/Webmasters, and Treasurers. For further information click here: PEER SUPPORT GROUPS

Apart from these Peer Groups forming networks across the London Region there are national networks. You can find out more on this webpage: NETWORKS & OTHER GROUPINGS OF u3as

Shared Practice Guides (SPGs): These SPGs have been developed jointly by London u3as via discussions at Delegate Meetings, Peer Groups and other LRU3A activities. These will be in addition to, rather than replacing, any u3a national advice provided through the national website.
The SPGs created to date are as listed below. We hope you will use them, share them, and contribute to building on the subject and with any updates required.
- SPG001-Cloud Storage revised & updated
- SPG002-Volunteering see also material from recent workshop: Recruiting and Valuing Volunteers
- SPG003-Website Software Programs
- SPG004-Communications
- SPG005-Beacon Tutorial for Coordinators
- SPG006-Induction of New Members
- SPG007-Induction of Trustees
- SPG008-Online Meetings Software
- SPG009-Zoom Guide for Hosts
- SPG010-Zoom Guide for Participants
- SPG011-Copyright Matters
- SPG012-Forming a Peer Group
- SPG013-Hybrid Meetings
- SPG014-GDPR Audit

While not SPGs, the following documents might be of interest also:
Coming out of lockdown we are being encouraged to do a 'Risk Assessment' (RA). This presentation helps explain what an RA is and how to undertake one: Risk Assessment Guide. For sample completed risk assessment templates for small meetings (eg in a members home) and for larger meetings (eg in a hall) see here: RA Small Meeting, RA Members Home and RA Large Hall

Hybrid Meetings: coming out of lockdown we move to a period where we will be having hybrid meetings - a mixture of physical attendance and online attendance, at the same time. Apart from th relevant SPG listed above the following documents might assist in undestand how to hold these and the implications of these:

For Committees to review overal status of their u3a: Health Check WORD or Health Check EXCEL
For Treasurers: Finance Presentation and the Trust's Sample Finance Policy template can be downloaded from
/Advice/Finance
For a summary of u3a Trustee responsibilities please look here:
Trustee Jigsaw
For information on how to use the brand see:
u3a Brand Guidelines
Thinking about setting up a website for your u3a and want to know how to use the supplied generic 'Site Builder' program, look here:
Site Builder Guide.
For a good summary and guide on GDPR see the Trust's YouTube
Know about GDPR. See also the SPG developed above.
Beacon: not using Beacon at the moment but thinking about it? See the following to answer your questions: Beacon Update (note: the section on Beacon 2 is now no longer relevant as Beacon 2 is currently scapped).
Have you got Role Descriptions in place for all your main positions, Committee roles and others? If not the following listing might give you some 'go-bys' to set up your own:
Role Description Listing
Newsletters: to see a variety of newsletter styles and maybe get som ideas, have a look here:
Newsletter/Leaflet Samples

Guidance for Getting Together Online: due to the sudden popularity (and need) for an online means of carrying on U3A activities, The u3a Office has produced some guidance to help you organise and participate in online group discussions and meetings using free software apps such as ZOOM, WHYPAY, and Facebook closed groups here: How to guidance Zoom certainly isn't the only online video platfrom. SPG008 listed above details some of the other options.
In addition to the two SPGs on Zoom above for further guidance see here:
Zoom Tutorial

LRU3A has a Zoom Pro account with the add-on for Large Participants meetings. This is available for London Region u3as. You can check availablity here: Zoom Account If your u3a wants to book a slot please email our Communications Coordinator (details on our CONTACTS page).

If you need further help, please contact your IT/Webmaster.
For information about various computer 'stuff' a good site created by Ravenshead u3a can be seen here:
Computer Guides or Exmouth have loads of advice aswell: Exmouth u3a IT Help

The national u3a website also has other useful templates and guidance. These can be viewed under the Advice and Resources tabs.

Apart from commenting on any the above documents, if there are any other particular subjects you would like to suggest for creation of a SPG, please drop the Webeditor an email, via our CONTACT# web page. Thanks.