Hurst, Hassocks & Ditchling

HHD U3A Organisation

This page explains how the HHD U3A is organised via the Executive committee and sub committees.
The executive committee, often called the Exec, are really trustees as we are a charity. The Third Age Trust insures all trustees for liability. See The Trustee Code of Conduct
Participation is a U3A principle, as we are a voluntary organisation. Therefore the more members willing to assist in running our activities, the more we all benefit!
Our subcommittees are: Management, Communications, Membership, Groups, Outings & Monthly Meetings where HDD members assist committee members. Helpers are always needed.

Executive Committee Meetings are on Wednesdays at 2pm in the committee room at Adastra Hall. Members are welcome to attend these meetings after prior arrangement with the chairperson. Dates are shown on the Events page.
The 2019/20 committee members are listed on the Contact page and in our current handbook.

The HHD U3A Constitution is based on the format from the Third Age Trust and is agreed with the Charity Commission.
Our policies are available, upon request, from any HHD trustee.

The HHD Executive Committee

The overall objective is to represent the membership in pursuit of the group’s aims and objectives as per the constitution and within the ethos of the U3A Trust.
There are many opportunities to contribute to the success of the U3A, learning new skills, or using existing ones, in anything from publicity or administration, to organisation or catering.The committee roles are:

Chairperson
Vice Chairperson A
Vice Chairperson B
Business Secretary
Treasurer
Communications Organiser
Groups Liaison Manager
Monthly Meetings Manager
Catering Organiser
Trips/Social Organiser
Speaker Organiser
Minutes Secretary
Website Manager

Each committee member:
 Should contribute to the Executive committee debates and decisions.They are also a U3A trustee and covered by TAT's Trustee Liability Insurance.
 Work in one or more of the sub-committees to deliver specific projects
 Should promote the HHD U3A to members, and non-members who could be potential members
 Should have personal access to email, or make alternative arrangements to receive communication from the Executive and their relevant subcommittee(s)
 Should respond to member enquiries promptly or pass them to the appropriate person
 Should work as part of a team, as well as using their own initiative.

The various committee member roles are detailed on the page links.

In accordance with the Data Protection Act: When a committee member is using email to communicate with the general membership, they should use the ‘blind copy’ facility & put the first address to themself. They should never disclose the membership lists or other personal details without the permission of the member(s) concerned.