HHD u3a Info
The current policies are on the HHD Policies page (see the link on this page).
Our Organisation
The executive committee, often called the Exec, are trustees of the charity. The Third Age Trust insures all trustees for liability. See The Trustee Code of Conduct.
Participation is a u3a principle, as we are a voluntary organisation. Therefore the more members willing to assist in running our activities, the more we all benefit!
Our subcommittee is: Communications who manage the website, Facebook page, the handbook, posters and newsletters as well as publications for local magazines.
Also supporting the Exec are the Speaker Organiser and the Catering Manager.
Executive Committee Meetings are held monthly on Wednesdays at 10am in the committee room at Adastra Hall.
Members are welcome to attend these meetings after prior arrangement with the chairperson.
The Executive Committee Members are listed on the Contact page and in our current handbook.
The HHD u3a Constitution is based on the format from the Third Age Trust and is agreed with the Charity Commission.
The HHD Executive Committee
The overall objective is to represent the membership in pursuit of the group’s aims and objectives as per the constitution and within the ethos of the u3a Trust.
There are many opportunities to contribute to the success of the u3a, learning new skills, or using existing ones, in anything from publicity or administration, to organisation or catering. The committee roles are:
| Chair | |
| Vice Chair | |
| Secretary | |
| Treasurer | |
| Membership Secretary | |
| Groups Co-ordinator | |
| Meeting Organiser | |
| Publicity Officer |
The Executive Committee is supported by -
| Communications Organiser | |
| Catering Organiser | |
| Trips/Social Organiser | |
| Speaker Organiser | |
| Website Manager |
Each committee member:
- Should contribute to the Executive committee debates and decisions. They are also a u3a trustee and covered by TAT's Trustee Liability Insurance.
- Should promote the HHD u3a to members, and non-members who could be potential members
- Should have personal access to email, or make alternative arrangements to receive communication from the Executive and their relevant subcommittee(s)
- Should respond to member enquiries promptly or pass them to the appropriate person
- Should work as part of a team, as well as using their own initiative.
In accordance with the Data Protection Act: When a committee member is using email to communicate with the general membership, they should use the ‘blind copy’ facility & address the email to themself. They should never disclose the membership lists or other personal details without the permission of the member(s) concerned.