Great Glen Oadby & Wigston

Group Leader

New Group leaders are always welcome.
Speak to the Groups Co-ordinator if you have idea for a new group or for a one off session, speak to "Learn something new" or email lsn .
Contact details at Committee

Group Leader Handbook (Updated March 2024)
includes guidance on

• Room bookings, Equipment, Finances & Insurance, Accidents and Emergencies, Using Beacon to communicate with members,
• Policies: Safeguarding, Health & Safety, Privacy, Accessibility, Equality Inclusiveness & Diversity, Grievance and Disciplinary.

for copyright details see Copyright Licence Agency
Financial Rules
Do ask if anything is unclear.

Zoom
We have a professional licence for groups to use. These have 24 hours meeting time limit. Contact the webmaster if you want to use for a one-off or on a regular basis. Phone numbers are at Committee.

Resources and Advice
Use the links to find details of local resources to borrow and National Resources and specialist advice from Subject Advisors.

Web site
Group leaders interested in maintaining their own group page or adding items to the Event diary should ask the webmaster for a password. Details of what this could involve are to be found at Evesham Webpage editors.

Meeting Registers

• Proforma downloaded from here Register. For The Fox Pond Inn use a register which records the payment for refreshments.
• Created using your own spreadsheet, you might want to download Register Excel proforma

All completed registers must be sent to the Treasurer. Details at Committee.

Refreshments at meetings
Arrangements for Great Glen Church and Burton Overy Village Hall
If there is a shortage of supplies please contact the venue volunteer. Details at Committee.
Members can use the Great Glen Church kitchen. Use a tray to take drinks to own table.
Beverages are in the cupboard. Milk in the fridge. Please bring your own tea towel.
Burton Overy: beverages are in the u3a box. Please bring own milk.

Serving refreshments at the Wednesday Monthly Meetings
Great Glen Methodist Church
Groups are on a rota to serve refreshments at the monthly meeting. A team of three is needed. Groups should expect to help once every two years and arrive by 9.45 to set out the kitchen. Very small groups usually combine with another small group. Use the guide in the newsletter as to when its your group's turn.
Liberal Club, Wigston
Please offer to help on the tea rota. A u3a Volunteer will bring all the things needed.

Expenses
Most groups have minimal expenses. Venue refreshment volunteers claim expenses for refreshments bought.
Groups who need new equipment or a start up grant should email a request to the Groups Coordinator or Treasurer, or if you prefer phone to discuss your needs.

To claim reimbursement use the U3A pdf Expenses or Reimbursement (word format). Our preferred method is to pay you by bank transfer as cheques cost the u3a 60p each.

Risk Assessments/checklist
The Third Age Trust has guidance and the Great Glen risk checklists based on this advice are:

There is a personal checklist to be found on the Members page.

If you need advice speak to the Groups Coordinator or Chairman. Details at Contact.

Committee Minutes
Recent Committee minutes are shown on Minutes of Trustee Meetings

Charity Commission registration
Great Glen Interests Group u3a is a registered charity and our number is 1099411.