Exeter

Finance Policy

FINANCE POLICY

1. PAYMENT PROCEDURE FOR PARTICIPATION BY EXETER U3A IN UNIVERSITY RESEARCH PROJECTS ETC

Exeter U3A is set up as a registered Supplier to the University.
Individuals participating on behalf of Exeter U3A must inform the researcher/organiser that the University of Exeter needs to raise a Purchase Order which is then sent to the Exeter U3A Treasurer.
This procedure relates to remuneration for work on research projects, i.e. monies which would be regarded as professional payment and thus taxable income, NOT reimbursement for expenses or a small gratuity for taking part.

2. PAYMENT FOR TEAM EXPENSES

It was agreed by Bertram Brockington, Carol McCullough, and Trudi Learmouth in discussion with Keith Shaw, Treasurer, that members of the University Liaison Team could claim some expenses for subsistence and travel in connection with meetings with university staff to organise events for Exeter U3A and for participation in events as requested by the University of Exeter. These expenses would be paid for with funds paid to Exeter U3A for involvement in research and other work by members of the University Liaison Team and other members of Exeter U3A.
A sum of £180 was set aside for 2019-20, working on an estimate of 12 meetings a year and allowing £5 per meeting for each of the 3 members of the team.

Claims for expenses would be submitted to the Treasurer retrospectively on a three-monthly basis,
1. April/May/June
2. July/August/September
3. October/November/December
4. January/February/March

DATE: 19 April 2019