BEACON
Beacon U3A online system
Members can check and update their personal details on our Beacon u3a online system using PCs, tablets and smart phones.
Please note that you are not able to access the Beacon Members Portal unless you have previously provided your email address and been registered with the system. Check this by looking at your ‘Acknowledgement of Membership’ or ‘Renewals’ letter. To have your email address added to the Beacon system please send an email to members@elmbridgeu3a.org quoting your membership number and phone number. Alternatively, please call the membership secretary, Tony Wharton, on: 0208 979 2737.
For what do we use the Beacon system?
Beacon is an online system for the administration of membership, groups and finance for u3a organisations. Elmbridge u3a uses it to hold, access and process the personal information supplied by its members. It is important for you to keep your information up to date and we, Elmbridge u3a, will use it in compliance with the current requirements of UK law (Our Privacy and Data Protection Policies are attached to the Reports & Policies page of this web site).
Most Elmbridge u3a members access Beacon to renew their membership and update their details.
To Renew your membership click Renew.
To check and amend your details you will need to access the Beacon Elmbridge Members Portal. The first time that you do this you will need your Elmbridge u3a membership number and your name, postcode and email as held by us. Thereafter you will use your email address and a password created by you. For security, the system checks the data you enter against what we have in the Beacon database. It is important therefore that, unless you have used the Portal to change the database, the data you enter exactly matches the data shown on the latest Renewals / Acknowledgement of Membership Form we sent to you, including the use of upper and lower case. It is safer to type the data in yourself. Using copy/paste or letting your helpful computer fill in fields has a tendency to perpetuate errors. If you get it wrong the system will blank your data and you will have to try again.
Some notes on updating personal details
For joint members only one member needs update the address and (main) telephone number. For other information, each member will need to update their own personal details.
Access By Registered Users to Beacon facilities other than the Portal
A very brief overview of Beacon can be found at Beacon - a summary
There is information about Beacon and there are user training materials on the Beacon team's website, at Beacon User Guide and also at the UK-wide Beacon Team website at Beacon site
If you are an Elmbridge u3a Committee member or registered with the system as a User, you can access the main Elmbridge Beacon system here: Elmbridge Beacon System Administration. The first time you use the system you will need to select Elmbridge as the u3a. Please avoid using public computers (e.g. in a Library) because of the risks posed by accessing the database on insecure networks. If it is safe for Beacon to remember your settings, please tick "This is a private computer". If you, as an authorised user of the Beacon Administration system, have any queries or experience any difficulties then please send an email to the Elmbridge Beacon support team at beaconadmin@elmbridgeu3a.org giving your contact details. {Please remember that you are being given privileged access to membership and other data and must use it solely in order to carry out your assigned responsibilities for Elmbridge U3A and must not allow it to be accessed by any unauthorised third party.}