Policies and Guidelines
For a printed copy of any of the documents listed below please contact the Secretary.
DOCUMENT | CONTENT | VERSION NO. | VERSION DATE | REVIEW DUE BY |
Charity Policy | Defines the u3a's policy regarding the support of other charitable organisations or charitable events. | 2.1 | Jan 2024 | Jan 2026 |
Committee Meetings | Defines the procedures governing Executive Committee Meetings. | 1 | Jan 2019 | |
Complaints | Defines the procedures to be followed when a complaint is received from or about a member of the u3a. | 1.1 | Feb 2024 | Mar 2026 |
Constitution | Dronfield and District u3a's constitution, originally approved by members Oct 2021, amendments approved at the SGM on 8th February 2023. | 3.1 | 16 Nov 2022 | n/a |
Equality Diversity and Inclusion | Describes the steps the u3a takes to ensure that members do not experience discrimination | 1.0 | Mar 2021 | Mar 2024 |
Finance | Guidance covering the operation and reporting of financial matters within the u3a. | 1.1 | Feb 2022 | Jul 2025 |
Group Coordinator Guidance | Advice and guidance for group coordinators. | 1 | Mar 2022 | Apr 2025 |
Incident Report Form | Guidelines for reporting an incident/accident/complaint that has occurred at a u3a meeting or involving a u3a member. Includes a form to be completed and returned to the Chair within 48 hours of the incident occurring. | 3.1 | May 2023 | Feb 2025 |
Legitimate Interest Assessment | Explains why the u3a processes membership information. | 1 | Apr 2023 | Apr 2025 |
Member and Trustee Code of Conduct | Defines the behaviour expected of all members of the u3a, including Trustees. | 2.1 | Dec 2023 | May 2025 |
Personal Data Management Policy | Explains how the u3a complies with its legal obligations for the protection of personal data and provides guidance for officers and post-holders on their personal responsibilities in respect of members' personal data. | 1.1 | Mar 2023 | Mar 2026 |
Privacy Policy | Describes how we deal with members' personal information. | 2.4 | Nov 2023 | Mar 2026 |
Policy Framework | Defines the format to be used for all policy documents. | 3.0 | Apr 2021 | Mar 2024 |
Risk Assessments | Copies of risk assessments for our meetings and activities are available from the Secretary. | n/a | n/a | n/a |
Safeguarding | Defines the meaning and approach to safeguarding for our members. Anyone wishing to report a safeguarding concern should email the Safeguarding Lead | 5.1 | May 2023 | May 2026 |