Dronfield & District

Policies and Guidelines

For a printed copy of any of the documents listed below please contact the Secretary.

DOCUMENTCONTENTVERSION NO.VERSION DATEREVIEW DUE BY
Charity PolicyDefines the u3a's policy regarding the support of other charitable organisations or charitable events.2.1Jan 2024Jan 2026
Committee MeetingsDefines the procedures governing Executive Committee Meetings.1Jan 2019
ComplaintsDefines the procedures to be followed when a complaint is received from or about a member of the u3a.1.1Feb 2024Mar 2026
ConstitutionDronfield and District u3a's constitution, originally approved by members Oct 2021, amendments approved at the SGM on 8th February 2023. 3.116 Nov 2022n/a
Equality Diversity and InclusionDescribes the steps the u3a takes to ensure that members do not experience discrimination1.0Mar 2021Mar 2024
FinanceGuidance covering the operation and reporting of financial matters within the u3a.1.1Feb 2022Jul 2025
Group Coordinator GuidanceAdvice and guidance for group coordinators.1Mar 2022Apr 2025
Incident Report FormGuidelines for reporting an incident/accident/complaint that has occurred at a u3a meeting or involving a u3a member. Includes a form to be completed and returned to the Chair within 48 hours of the incident occurring.3.1 May 2023Feb 2025
Legitimate Interest AssessmentExplains why the u3a processes membership information.1Apr 2023Apr 2025
Member and Trustee Code of ConductDefines the behaviour expected of all members of the u3a, including Trustees. 2.1Dec 2023May 2025
Personal Data Management PolicyExplains how the u3a complies with its legal obligations for the protection of personal data and provides guidance for officers and post-holders on their personal responsibilities in respect of members' personal data.1.1Mar 2023Mar 2026
Privacy PolicyDescribes how we deal with members' personal information.2.4Nov 2023Mar 2026
Policy FrameworkDefines the format to be used for all policy documents.3.0Apr 2021Mar 2024
Risk AssessmentsCopies of risk assessments for our meetings and activities are available from the Secretary.n/an/an/a
SafeguardingDefines the meaning and approach to safeguarding for our members. Anyone wishing to report a safeguarding concern should email the Safeguarding Lead5.1May 2023May 2026