Dronfield & District

Policies and Guidelines

For a copy of any of the documents listed below please contact the Secretary.

DOCUMENTCONTENTVERSION NO.VERSION DATEREVIEW DUE BY
Charity PolicyDefines the u3a's policy regarding the support of other charitable organisations or charitable events.1Oct 2018
Committee MeetingsDefines the procedures governing Executive Committee Meetings.1Jan 2019
ComplaintsDefines the procedures to be followed when a complaint is received from or about a member of the u3a.1June 2022June 2025
ConstitutionDronfield and District U3A's constitution, approved by members at the AGM on 13th October 2021.3Oct 2021
Equality Diversity and InclusionDescribes the steps the u3a takes to ensure that members do not experience discrimination1.0Mar 2021Mar 2024
FinanceGuidance covering the operation and reporting of financial matters within the u3a.1.1Feb 2022Jul 2025
Group Coordinator GuidanceAdvice and guidance for group coordinators.1Mar 2022Apr 2025
Incident Report FormGuidelines for reporting an incident/accident that has occurred at a u3a meeting. Includes a form to be completed and returned to the Chair within 48 hours of the incident occurring.3.0 Feb 2022Feb 2025
Member Code of ConductDefines the behaviour expected of all members of the u3a, including Trustees. 2Jun 2022May 2025
Personal Data Management PolicyExplains how the u3a complies with its legal obligations for the protection of personal data and provides guidance for officers and post-holders on their personal responsibilities in respect of members' personal data. Replaces Data Management Policy V5.1Feb 2019
Privacy PolicyDescribes how we deal with members' personal information.2.2Jan 2020
Policy FrameworkDefines the format to be used for all policy documents.3.0Apr 2021Mar 2024
Risk AssessmentsRisk Assessments for monthly meetings and current groups.n/an/a
SafeguardingDefines the meaning and approach to safeguarding for our members. Anyone wishing to report a safeguarding concern should email the Safeguarding Lead5Mar 2022April 2025
Walking Group GuidelinesExplains the organisation of the Walking Group and provides guidance on the responsibilities of walk leaders and walk members.n/aApr 2019