Crouch Valley

General Information

Detailed below is relevant information relating to Crouch Valley U3A.

Who We Are

To understand what and who we are, the National organisation have produced a leaflet Who We Are outlining what it does and aims in more detail.

Club Constitution

Following agreement by members at the February 2018 monthly meeting the club rules relating to the recommendation from National as to the objectives of U3A have been made to the constitution of Crouch Valley U3A. The signed amended Club Constitution March 2018 - V2 is now available.

Registered Charity

Crouch Valley U3A is a registered Charity as from April 1st 2018. Its registration number with the Charities Commission is 1180675 with its Charity Commission Certificate that has been issued.

Data Protection

New Data Protection requirements are to be introduced in May 2018. These new requirements define how information is transmitted and this includes the use of personal information.

To enable National to communicate with members we need to forward details such addresses and e-mail information.

Please be advised following a question to National we have received the following statement.

"Members details that are being held by the National Office will never be sold to other organisations."

Safeguarding Policy

As with many organisations it is recommended that we as club adopt a Safeguarding Policy. At the July 1st 2019 Committee Meeting the following Safeguarding Policy document was agreed.

Meeting Dates

General and Committee Meeting Dates 2020
General and Committee Meeting Dates 2019

AGM 2018

AGM Minutes April 2018

AGM 2017

AGM Minutes April 2017

AGM 2019 Agenda

Details of the AGM Agenda for the meeting being held on 23rd April.

AGM 2019 Reports

Chairman Report 2019
Secretary Report 2019
Treasurer Report 2019

SWF Village Hall Fire Alarm Procedure

Fire Alarm Procedure

Welfare Officer

Joyce Sach has taken on the role of Welfare Officer. If members wish to contact her, members can do so by mail via the Contact page or by phone 01245 324936 or mobile 07891 264792

Membership Form

The membership form for 2019 will not be able to completed on line. All members will need to collect the form Colin Pegrum (Membership Secretary) or print the new Membership Form 2018 off and complete by hand. This is due to the Data Protection Guidelines regarding members data.

Year End Accounts and Reports

2018 Year End Audit Report
Balance Sheet to 31/03/2018
2018 - 2019 Account Approval
Balance Sheet to 31/03/2019

2018 Newsletter

Winter 2018
Summer 2018

Record Forms

To help Group Leaders with keeping records of attendance and accidents that may occur you can download the following forms.

Attendance Record Form
Accident Report Form

Public Liability Insurance

The club is covered for Public Liability with Aviva Insurance.

Full details of the cover can be obtained from our Club Secretary

Risk Assessment

Venue Risk Assessment Checklist
Venue Risk Assessment 2018