Carlton & Gedling

Beacon Management System

BEACON is an online management system developed by the National U3A specifically for local U3A’s. We use Beacon to manage our Membership Records, Groups & Venues information, the Meetings Calendar and to send emails to members. And new for 2018; it is anticipated that you will soon be able to apply for a new membership or renew your existing membership online.

There are 3 levels of access to Beacon:-

1. PUBLIC ACCESS
Click View Public Groups to see the basic public version of the Groups List, as shown in the 1st photo on the right. Click on any Group in the list for additional information about the group.

Click View Public Calendar to see the basic public version of the Calendar, as shown in the 2nd photo on the right. For more information about navigating around the Calendar, visit the Calendar page.

2. MEMBER ACCESS
If you are a current paid up member of Carlton and Gedling U3A, you can click here to Login to the Members Portal where you can view additional Groups and Calendar information (as shown in the 3rd and 4th photos on the right). You can also add yourself to Groups, create your own personalised Calendar, update your personal details and upload a photo of yourself that will be incorporated on your membership card.

Clicking how to login as a Member will give you more information about logging in to the Members Portal and how to access your data.

3. SYSTEM USER ACCESS
Group Convenors and Committee members can click here to Login to Beacon as a System User and update certain information within the site, depending on the access rights associated with their role, as described in the main Beacon User Guide (v12, updated March 2018) and Carlton & Gedling’s own custom User Guide chapters below.

ChapterTitleRev.Last updated
01Introduction to Beaconv94 Jan 2018
02How to login as a Memberv1430 Mar 2018
03How to login as a System Userv74 Jan 2018
04Emails and Lettersv1230 Mar 2018
05Login as a Committee Memberv64 Jan 2018
06Login as a Group Convenorv1630 Mar 2018
07Login as a Groups Coordinatorv104 Jan 2018
08Login as Membership Secretaryv2019 Jan 2018
09Login as Newsletter Editorv154 Jan 2018
10Login as Treasurerv44 Jan 2018
11File Downloadsv68 Jan 2018
12How to apply for Membership onlinev116 Jan 2018
13How to renew your Membership onlinev230 Mar 2018

BEACON TRAINING FOR CONVENORS
Click to open Beacon Training (v4: 2017-02-03).

The document contains a series of short lessons covering various areas of Beacon that are likely to be used by Group Convenors. Each lesson consists of explanatory notes followed by a simple training exercise to try.