Group Coordinators Information
If you are a Group Coordinator or are thinking of becoming one this is the place to find documents that support this role. Our Groups Coordinator provides help and guidance on starting up a new group and what is needed in running one. To that end there are 2 short documents to get you started:
The Finance accounts are required for groups using venues and where monies is paid into Chester u3a bank account
USEFUL DOCUMENTS
- National Subject Advisers have a wealth of information on many group subject areas. They will help you start a group and/or give you some ideas of how to rejuvenate your group. To access subject advisers you must register on the national website Trust u3a
- The Beacon Group Coordinators Guide helps you maintain your group information on the Beacon system including how to communicate by sending emails to your group members. to use Beacon you must first register with a Username and Password Beacon Login
- A Safe Guarding Policy advises you how to keep your members safe
- An Incident Report Form to be completed for any accident/incident that any of your members may experience. This must be sent to the Chair of Chester u3a, who will retain it should legal proceedings are started.
- Licence's are partly provided by the Trust u3a. Details are available on the Trust u3a website Trust u3a
Licences are partly covered by the Trust u3a. Details are available to registered members on the Trust u3a website CLA LICENCE
Summary of topics covered:
1. Copyright and re-using digital printed material, CLA licence is purchased by Chester u3a annually.
2. License's to show films and other audio visual material. an MPLC Umbrella Licence is provided by Trust u3a
3. License's to play music in public PPL and PRS (The Music Licence) is provided by Trust u3a
4. License's for u3a choirs and singing groups is not provided by Trust u3a
- Insurance is provided by The Third Age Trust All details of the current cover note 2023, an overview of Insurance provided and Insurance FAQ's You will need to register to access this area of the National website. All members have access rights to read. www.org.uk/advice/Insurance
- Sharing fuel costs on trips - The recommended rate when members share transport is 45p/mile as a contribution towards the cost of fuel. So, if there are 4 in a car that would be 11.3p/mile each (including the driver) or when only 3 in a car it is 15.2p/mile. This is the committee's recommendation but members/groups are free to agree their own figure if they prefer.
How to handle money in a group is described on the Chester U3A Group Accounts page and other relevant documents are: