Chepstow

Restarting Normal Activities

Secretary@ChepstowU3A.org.uk

Current Advice from The Third Age Trust (TAT) - 7th August

  • Up to 30 people can take part in an organised outdoor activity.
  • Indoor interest groups will be able to meet in 'Covid secure' venues when these become available.
  • No interest group can be conducted inside a private home.

There are strict rules to be followed by those organising such activities.
If there is a local lockdown arrangement, the lockdown arrangements will take precedence over the guidance below.
We must follow government regulations and local lockdown guidance at all times.

TAT have issued country by country advice for restarting activities. We have reviewed the advice for Wales and believe that the approach outlined here and in the activity risk assessments is in line with this advice, and therefore the public liability insurance will be valid.

Welsh Government Statements

A summary of some statements between from July 10th and 14th

  • Allow larger gatherings of up to 30 people, outdoors.
  • For sports and other leisure activities and classes
  • Organised by a business, a public body or charitable institution, a club, or the national governing body of sport or other activity.
  • Organised and supervised by a responsible person
  • The person organising the activity needs to have carried out an appropriate risk assessment
  • This guidance is fully implemented by the relevant national governing body (NGB). ….. apply equally to any organised outdoor activity outside the direct oversight of a sport NGB – e.g., an activity organised by a …… charitable institution …. In these situations the organising body is responsible for implementing this guidance.

Getting Our U3A Back to Normal

With the various UK governments gradually easing lockdown measures, we are actively looking at how and when groups may be able to go back to in-person meetings. In preparation for a return to normal activities this web page will display the most up-to-date information. Here is the procedures that we have to follow.

  • In order that any return to ‘normal’ activities is properly managed, the committee has decided that no U3A group should resume face-to-face activities without the specific approval of the committee. This is to ensure that our duty of care to our members is fulfilled. Until the restart of an activity has been approved, it cannot take place as a U3A activity and would not be covered by U3A public liability insurance.
  • The committee will take on board advice from TAT and formulate advice on the measures that we consider should be taken to ensure the risks to members are sufficiently low to allow face-to-face activities to restart. The TAT has already indicated that risk assessments would be required, both for the activity and for each member participating.
  • When government guidance and TAT advice indicate that face-to-face activities may resume, we will ask conveners of groups that wish to restart such activities to submit a risk assessment to the committee, taking account of the advice provided and showing how the risks would be managed for the particular activity. The committee will provide support and assistance in preparing risk assessments.
  • If the committee give approval to restart, participating members will need to review the activity risk assessment and carry out their own personal risk assessment, taking account of their individual circumstances, before deciding whether they wish to participate.

Please be assured that the committee wants normal activities to resume as soon as it is safe to do so and will do our best to facilitate this. In the meantime we will continue to promote our ‘Virtual U3A’ activities.

Maximum Group Sizes

WalesEnglandComments
Outdoor groups3030
Outdoor groups in public spaces3030
Outdoor groups in private gardens306
Indoor groups(a)(a)Limited venues open in Wales (c)
Private Homes0(b)Not allowed

Notes:
(a) Covid secure venues may allow groups of a size determined by the venue.
(b) Up to two households (max 30) may meet in England
(c) It is unlikely that village and church halls will reopen before 5th September.

Risk Assessments, Covid Requirements, and Reference Documents

Group Risk AssessmentsActivity Group Risk Assessments. Checklist for completing them. Third Age Trust (TAT) standard Risk Assessment for outdoor groups.
Venue Risk Assessments and RequirementsVenues used by our Groups. Their Risk Assessments and Covid conditions of use.
Road Map to Restarting Normal ActivitiesOur planned step by step approach to restarting our Activity Groups.

Monthly Meetings

The looks as though the earliest we will be able to use the Drill Hall is probably November and social distancing will significantly reduce numbers (possibly to around 40). We are looking at the feasibility of having a ‘live’ meeting that is ‘Zoomed’ out to other members on the internet. We need technical advice on this. If any member can help, or knows someone who can, please contact me.

This means that Tuesday Live will continue until at least the middle of October.