Chepstow

Conveners

Convener Liaison TeamGroups@Chepstowu3a.org.uk
Convener Update
Covid Updates,

Useful Links for Conveners

New ConvenersGroup Conveners RoleWhat is involved in being a Convener
Starting a New Activity GroupWhat to do, who to contact.
Existing ConvenersEssential Information for ConvenersConveners must be aware of everything in this document
Beacon Management SystemInformation on using Beacon
Refunds PolicyOur policy on refunding members if they have to cancel trips or holidays
Day and Overnight Trips and HolidaysWhat is the difference between these trips and what you have to know before you start to organise one.
Fully Subscribed GroupsIf you have more members than your group can take
Non Members on Group ActivitiesEssential information about when non members can come on our activities. Also dogs and children.
Zoom Hosting TipsHow to book a Zoom session, tips on hosting a Zoom meeting. Arranging Zoom training.
FinanceGroup Financial ProceduresLooking after your group's money
Group Financial AssistanceDoes your Group need financial assistance?
MiscellaneousIncident/Accident Report Form (PDF)Please complete if you have an accident, however minor, and send the form to Secretary@Chepstowu3a.org.uk.
Incident/Accident Report Form (Word)
Safe Use of VenuesEnsuring that venues provide a safe environment
Venues Risk Assessment ChecklistA checklist for venues when used for the first time
Venue Checklist (Day of Use)Key items to check each time venue is used
Convener Liaison TeamGroup Set Up ProcedureSteps in setting up a new Group