From 17th May 2021 most legal restrictions on meeting others outdoors will be lifted - although gatherings of over 30 people will remain illegal. Indoors, the Rule of 6 or 2 households will apply.
The process remains as before, any U3A wishing to restart activity must carry out an appropriate risk assessment to ensure the activity is safe for members to participate in. The conclusion of the risk assessment will determine what actions must be taken to make the activity safe or conclude it is not yet safe to restart even with additional measures in place.
Government guidelines continue to be central to any risk assessment and must be adhered to. Each U3A activity, venue and circumstance is different and must be assessed as such.
To summarise the u3a procedure for resuming an activity or event is as follows:-
- Complete an appropriate risk assessment for your activity and submit to your groups coordinator for approval prior to resuming an activity.
- Inform your committee of your plans and preparations for resuming the activity
- Share this initial risk assessment with your members so they know what to expect and how to prepare for returning.
- Ask members to consider their own circumstances by completing a Members Checklist before undertaking to join the activity.
- Ensure you are following the most current government recommendations and guidance on Covid-secure requirements at all times.
U3A Insurance Implications
As members of Chelmsford u3a we have the benefit of nationally provided public and products liability insurance cover.
This type of insurance indemnifies the insured against compensation which they become legally liable to pay, following accidental injury to, or death any person as a result of a u3a activity.
The policy protects all u3a members and includes ‘member to member’ cover. So, if somebody is injured undertaking a u3a activity and legal liability could be proved against another member, the insurers will deal with it.
This means that Group Leaders are protected should there be a claim made against them personally for damages following an incident in their group.
Why should we carry out a risk assessment?
As a Group Leader you have a responsibility to ensure that your activities are run in as safe and appropriate a manner as possible. You can do this by thinking about health and safety and by carrying out risk assessments. Although you are covered by u3a’s public liability insurance, your claim may be invalid if you have not done a risk assessment.
A risk assessment ensures that you have thought about all the possible dangers and hazards beforehand, and done as much as you can to prevent them. It does not guarantee that nothing will go wrong, but it should reduce the chance of problems occurring.
If anything does go wrong, a risk assessment will show that you have done your best to predict and remove any risks.