Group Convenors/Leaders

New or Prospective Group Convenors/Leaders

If you are thinking of setting up a new group here is a handy guide: Guidance on starting a new group


Beacon - Our Administrative System

You will need to use Beacon to communicate with your members. Please email Bob Slader who will give you a user name and password. Once you have access, if you have any problems please contact Judy Parker who will be happy to talk you through any issues.

All Beacon users are required to sign our short confidentiality statement. Download the confidentiality form

These Quick Start Instructions should get you on your way. Here is a link to a YouTube video which explains fairly well how to use Beacon. The video is about 9 minutes long but you would only need to watch the first 5 minutes, up to and including instructions on how to send emails. Finally here is a link to the Beacon login page.


Data Protection

This is some Concise Guidance for Group Convenors but please do visit the Bristol u3a Documents and Policies page to view all relevant policies such as the Data Protection Policy.


Editing your webpage

Please keep the website editor informed about any changes to your group including a change of convenor or of the convenor's email address.

If you would like to be able to edit your webpage yourself, contact the Website Editor and she will set you up with a login and password. You can add photos and details of your group's forthcoming meetings or events. This Guide for Beginners and Video Tutorial should get you started and here is a link to all of the Online Help available.

This is a handy link to your Website Log-in


Using new technologies to run your group

If you are want to build your confidence using technology to host your group when members are not able to meet in person there is plenty of help available.

National u3a are offering Zoom tutorials - their "Hosting meetings for Groups" sessions run on a Monday while "Introduction to Zoom" runs the rest of the week. There is also a "Using Zoom on a tablet" tutorial. Register for a tutorial here. A new FAQ page on Zoom is now available on the national u3a website. You can also book bespoke Zoom tutorials using the National Virtual Tutorial Request Form. This is particularly helpful for support with a group that needs more encouragement. You will need to have a minimum of 10 participants.

The national u3a also has guidance if you want to get to grips with other video conferencing technologies such as WhatsApp, Skype, Microsoft Teams, Google Meet, Lifesize Go and Jitsi.

If you would like to know how to set up a closed Facebook Group this is a simple step-by-step guide.

Another excellent source of information for everything relating to computers and exploring new ways for your groups to meet "remotely" can be found on the Exmouth & District u3a site - check out in particular their Video Calls page.


Copyright and Media Licensing

Take a look at this guide to copyright items, particularly if your group needs to photocopy from books or uses CDs, DVDs or sheet music.


Group Expenses

This guide tells you what you can and cannot claim funding for. The Executive Committee offers some financial help with the cost of one-off activities which contribute to group learning, but not social trips. For full details please email the Treasurer


Notes on Bristol u3a Public and Product Liability Insurance - Please have a look at this important information.



In the event of an accident, and to comply with the requirements of u3a insurance, the member involved and the group leader should fill in an Accident report form and return this to the u3a committee.


Group Coordinators

North and West Bristol Judy Parker & Carol Whitfield
East Bristol Polly Howell & Chris Williams
South Bristol Cheryl Loy-Hancocks
Language groups Hilda Ball