Convenors/Group Leaders
HANDBOOK FOR CONVENORS/GROUP LEADERS
The Handbook provides advice and support to Convenors/Group Leaders in running their groups within Bridgend u3a.
A - Interest Groups Governance
We appreciate that all Group Leaders are volunteers, and it is our aim to keep any requirements to a minimum. Nevertheless, as a charity, affiliated to the Third Age Trust (TAT), we must ensure:
• compliance with our charitable object
• adherence to the principles of the u3a movement
• compliance with legal and financial procedures, and
• the health and safety of our members while participating in our interest groups and activities.
| PART A1 | Charitable Object and Principles |
| PART A2 | Policies and Procedures |
| PART A3 | Insurance, Risk Assessment, Incident Reporting, Emergency Contacts |
| PART A4 | Copyright |
B - Interest Group Matters
| PART B1 | Starting a new Group |
| PART B2 | Running your Group |
| PART B3 | Money Matters |
| PART B4 | Advice and Support |
Incident Report Form
If an incident occurs during a u3a session, please call us to report it - the details are on the Contact page - or send a message to Incident Report. Then, as soon as possible, complete the Incident Report Form above and send the completed form to the Chair.
Risk Assessment Templates
These templates are to be used from January 2023. Please make sure you have completed one for your group or activity. Completed Risk Assessments should be stored on the appropriate Interest Group Page.
Frequently Asked Questions
RA FAQS
Risk Assessment Templates
| Day Trip | Easy Walking | Walk Leader |
| Holiday Travel | Home Based | Online |
| Personal | Venue | |
| Workshop | Outdoor Sporting |
Finance Forms
Use these forms to claim expenses, raise payment requests and report group funds you receive.
| Expenses | Payment Request | Group Register |
Providing Group Information
Providing clear, up-to-date information about your groups makes good sense. It keeps your existing members fully informed and also promotes our varied activities programme to potential new members, ensuring the continued growth of Bridgend U3A into the future.
The internet is THE most efficient and cost-effective way to achieve that. We have this Website and Social Media (Facebook) for this purpose.
Website Updates
We hope that all convenors will update their own Group Page on the Website. You can get a Web Editor Account to do this and it’s really quite straightforward. However, the IT team can always assist. Click Website Manager (Diane) to get your Web Editor Account.
Other ways to update your Group Page
If you are unable to work with the Website yourself for whatever reason, the IT team can update your Group Page for you and promote events on Facebook. Just send a message saying what you need to change or promote and we will update accordingly.
Please allow a few days for updates.
For Web Site Updates: Click Website Manager (Diane)
For Social Media (Facebook) Updates: Click Social Media Manager (Maxine)