Secretary
Secretary
This is an Officer role holding a Trustee position and is a mandatory committee role.
Responsibilities
- Book the venue for monthly committee meetings.
- Construct and distribute agenda for monthly committee meetings and annual AGM.
- Chair the monthly committee meetings and annual AGM and where required, co-ordinate the votes.
- Take notes, prepare and distribute final Meeting/AGM Minutes.
- Ensure new committee members complete the Charity Commission form and keep the Trustees updated accordingly.
- Maintain the committee contact list.
- Order U3A diaries from National Office as requested by BandD U3A members.
- Liaise with Chairman, Treasurer, Membership Secretary and Committee on administrative matters.
- Receive U3A mail from Third Age Trust and other bodies and respond as required.
- Conduct correspondence on behalf of the U3A as required.
- Be aware of any safeguarding issues that may arise and follow through the appropriate channels as deemed necessary for resolution.
Commitment
- 2hrs once a month to attend a committee meeting.
- An average of 5 hours per month to prepare agendas and meeting notes.
- An average of 2 hours per month to manage other miscellaneous functions.
Skills Required
- Basic computer literacy with internet access to send/receive emails and produces agendas and meeting notes using MS Word or equivalent.