BaM U3A AGM 2020
U3A Bearsden and Milngavie
Initial Notice of the 2020 Annual General Meeting
Due to the inability to hold a public meeting during the lockdown, the Sixth AGM will be conducted by an online ballot which will be open for a two-week period from 11 to 25 September. Members who are without email will receive their voting paper in the post along with their September Bulletin. Further details on how to vote will be released next month. All members who have paid their subscriptions for 2020–2021 are entitled to:
- Vote at the AGM
- Nominate someone for any of the posts on the Executive Committee
- Be nominated for any of the posts on the Executive Committee.
Draft AGM Agenda
1. Minutes of 2019 AGM
2. Chair's Report
3. Treasurer's Report and adoption of finances
4. Election of Executive Committee
Election of the Executive Committee
At each AGM, the Constitution requires the existing Executive Committee members to stand down.
Scroll down for further details.
Any Motions to be considered at the AGM must be received by Friday 31 July 2020. Motions require to be endorsed by both a proposer and a seconder who are members of BaM U3A for session 2020-2021.
Please email Motions to: firstname.lastname@example.org
Alternatively, they can be posted to: Billy Martin, 18 Kessington Road, Bearsden, Glasgow, G61 2HL.
A copy of the constitution can be viewed under 'Links' on the Documents page of this website.
Call for nominations for the Executive Committee
The Executive Committee is elected at each AGM.
Nominations can be submitted on the Nomination Form, if possible (by Method 1 below). However, in view of the lockdown, nominations will also be welcome by email (Method 2).
Officers and Members of the Executive Committee are elected for one year with an entitlement to stand for re-election subject to Terms of Office as laid down in the Constitution. The Committee has a minimum of 6 and a maximum of 15 members.
Contested positions will be decided by secret ballot at the AGM.
The following positions are to be filled:
- Mandatory officers: Chair, Secretary, Treasurer
- Non-mandatory officers: Up to two Vice-Chairs
- Members: Between 3 and 12 posts.
Any BaM U3A member may be nominated as Chair, Vice-Chair, Secretary, Treasurer or Member.
Proposers and seconders must be BaM U3A members for 2020-2021 who are not current Committee members.
A Formal AGM Notification containing a final agenda, nominations and motions will be sent to all members, and posted on the website in mid-August 2020.
METHOD 1 - NOMINATION FORM FOR EXECUTIVE COMMITTEE MEMBERSHIP
The nomination form is at the end of the Initial Notice document, which can be found under the Links heading on the right-hand side of this page.
The form should be signed by the person nominated, the proposer and the seconder.
Please return by Friday 31 August 2020 to: Billy Martin, 18 Kessington Road, Bearsden, Glasgow, G61 2HL.
METHOD 2 - NOMINATION VIA EMAIL FOR EXECUTIVE COMMITTEE MEMBERSHIP
In view of the difficulty in obtaining signatures during the lockdown, the person nominated can alternatively send an email statement of their intention to stand, together with the names of their proposer and seconder. The proposer and seconder should also send an email confirming their support for the nominee. These emails, which should contain your full name and postal address, should be sent to: email@example.com.
Timeline Leading up to AGM in September
Fri 17 July: Initial Notice of AGM issued calling for nominations to the Committee and for motions to be discussed. NB Although 11 members have already indicated their willingness to stand for the Committee, additional nominations are welcome.
Fri 31 July: Deadline for submission of nominations and motions.
Fri 14 Aug: Formal AGM Notice issued detailing the final Agenda, Chair’s Report, Treasurer’s Report, nominations and motions.
Fri 11 Sept: AGM voting period opens, closing on Fri 25 Sept.