Aberdeen

Past Committee Meetings

Minute of Aberdeen U3A Committee Meeting held on 29 November 2021 by Zoom

1. Welcome and apologies
The chair welcomed everyone. There were no apologies.

2. Minute of previous meeting and any other matters arising
The minute of the meeting held on 1 November was agreed. There were no matters arising.

3. Chair's report
The November update had been sent to all members. The Third Age Trust is carrying out a survey of websites. Three committee members have signed up to attend the All-Scotland Assembly on 30 November.

4. Secretary's report/correspondence
There were no further updates.

5. Treasurer’s report and membership
The online access issues with the bank account had been resolved. Some meeting expenses had been paid, and some payments were still outstanding for administrative expenses. The treasurer had emailed group leaders to ensure all group members had paid their annual membership fee.
Currently there are 229 members.

6. Social calendar and events
Arrangements for the Christmas event were finalised. A Christmas quiz had been compiled, and the Christmas songs will be led by members. It was agreed that the usual raffle would be held.
Three potential speakers would be contacted for 2022 meetings, apart from February, which had already been arranged. Details of a potential speaker for January would be followed up.
The pantomime will be shown via Zoom on 16 December and the link will be emailed to members. For any member unable to join on the 16th, the recording will be available on request.

7. Interest Groups
Details of the December lets had been sent to the NAC. The only groups currently meeting there are Current Affairs, Mah Jong and Scrabble, and Scottish Heritage. Local Studies will not return until March.
The first bird watching walk was held on 24 November and had gone well.
The Aberdeen u3a Zoom subscription is due for renewal and it was agreed to continue with it, as it is cost effective for committee meetings and is also used by some groups.

8. Publicity and communication
The December update will go out to members prior to Christmas and will include a quiz.

9. Equipment
More committee members will learn how to set up the sound system for the monthly meetings.

10. AOB
There was no other business.

Date and time of the next meeting – Monday, 10 January 2022, at 10am via Zoom.

Aberdeen U3A Committee Meeting held on 1 November 2021 by Zoom

1. Welcome and apologies
The chair opened the meeting and welcomed everyone. There was one apology.

2. Minute of previous meeting
The minute of the meeting held on 4 October was agreed and signed.

3. Chair's report
The BB had been contacted regarding the broken heating system. They are waiting for a quote for repairs and will provide additional heaters for our next meeting. As lets may not use the kitchen, we cannot provide teas/coffees at the monthly meetings.

Scotland Trustee Ann Keating's report in the recent u3a in Scotland newsletter mentioned there was interest in establishing new u3a groups in some areas, including Banchory. Given that we are the nearest existing u3a, it was surprising we had not been contacted about this.

The October update to members included details of the November All Scotland Assembly, which is on Zoom and open to all members.

4. Secretary's report/correspondence
There were no further updates.

5. Treasurer’s report and membership
The treasurer gave a verbal report on recent income and expenditure. Membership is now 220, including about 20 new members. She will prepare the usual group lists to ensure that all those attending interest groups are paid-up members.

6. Social calendar and events
Arrangements were in hand for the November meeting, and 46 members had so far signed up. Members attending will be asked if they wish the December meeting to be held in the BB Hall or by Zoom.

As it seemed unlikely the pantomime would be ready for the December meeting date and as we cannot have the usual party, a speaker would be required for 2 December, and the pantomime can be shared via Zoom at a later date.

It was noted that Queen's Cross Church has rooms for hire which, if necessary, could be an alternative to the BB Hall.

7. Interest Groups
The Mah Jong and Scrabble, Scottish Heritage, Current Affairs and Local Studies groups continue to meet at the Northern Arts Club.

Scottish Heritage: the usual Data Protection forms were sent to the new deputy leader.

Local Studies: the faulty key fob has been replaced, and the October meeting went ahead as usual. The group will not use the NAC in December and January, and possibly not in February, depending on the weather. A second key holder has been confirmed.

Bird Watching Walks: several people responded to the invitation sent out in monthly update.

Write Your Own Story: as the group leader has stepped down, group members were canvassed for ideas on moving forward. The chair will speak to those attending the monthly meeting.

Key fobs: the list of key fob holders is being updated and contact forms sent to new fob holders.

8. Publicity and communication
Of the 20 new members, some are partners of existing members, some had come via word of mouth or via the website. If anyone has anything to be placed onto the website, they should contact the website manager or the chair.

9. Equipment
Three of the surplus laptop bags had been sold. The digital camera card was reformatted and the camera will be passed to a charity shop. The treasurer will bring the new card reader to the next monthly meeting for which members are to be charged.

Date and time of the next meeting – Monday, 29th November 2021, at 10am via Zoom.