Aberdeen

Past Committee Meetings

Monday, 2 December 2019 at Northern Arts Club, 8 Bon-Accord Square, Aberdeen

1. Welcome and apologies
The chairman welcomed members. There were two apologies.

2. Minutes of previous meeting
The minutes of the meeting held on 4 November were agreed and signed.

3. Matters arising
There were no matters arising.

4. Chairman's report
The chairman noted that all was working well, and that a busy time lay ahead, with the arrangements for the Christmas party and the New Year lunch.

5. Correspondence
The Third Age Trust's November newsletter had been received.

A Beacon update had been received via the U3A in Scotland, summarising the information given at the October All Scotland Assembly.

An enquiry via the website asking us to advertise a concert in the Arts Centre in February, was forwarded to Enjoying Music, Poetry and Theatre groups. Posters and flyers will be supplied for display on the noticeboard in January and February.

6. Treasurer’s Report and Membership
As the treasurer is away, the secretary bank the December meeting takings and any New Year lunch payments. Any member claiming expenses should bring a claim form and receipts to the monthly meeting.

Membership is now at 263, 12 more than this time last year.

7. Social Calendar and Events
Catering for the Christmas party had been arranged with Rosie's, and will be supplemented with sausage rolls, fruit and biscuits. It was agreed to have a trial “bring your own bottle” option. The small choir will lead the community singing and a member has provided a Christmas-themed table quiz. There will be a pantomime dress rehearsal in BB hall on Wednesday, and equipment needed then and on the day of the party includes the U3A laptop, projector, sound system and the screen. There will be a display of the photographic competition entries, and vouchers will be bought for the prize-winners and for the competition judge.

Bookings for the New Year lunch will continue to be taken at the December and January monthly meetings. The hotel requires the initial payment in December. Copies of the photographic competition entries will be given to them in January.

8. Groups Report
It was noted that eight members had attended the November meeting of the Philosophy group. The Spanish group is also progressing. The two French classes will continue to be student-led in the February to June session.

All group bookings for the NAC for the February to June session have now been confirmed.

9. Publicity and communication
The news sheet and group enrolment form for the February to June session will go out in early January.

10. Equipment
As an experiment, extra sound equipment had been hired for use in the BB hall on 4 and 5 December.

11. AOB
There was no other business.

12. Date of next meeting: 6 January 2020, at 10am in the NAC

Monday, 4 November 2019 at Northern Arts Club, 8 Bon-Accord Square, Aberdeen

1. Welcome and apologies
The chairman welcomed members. There were three apologies.

2. Minutes of previous meeting
The minutes of the meeting held on 30 September were agreed and signed.

3. Matters arising (and not otherwise on the agenda)
It was noted that there is still no emergency contact number or e-mail for the NAC.

4. Chairman's report
The chairman was pleased to note that the Spanish and Philosophy groups were going ahead and being largely student-led, a method which already seemed to be working well in the French and German groups. He thanked the secretary for her report on the recent All-Scotland Assembly.

5. Correspondence
The October mailing from the Third Age Trust had links to the new development plan presentations, and the trading company survey, this last being completed by the committee. The October newsletter had additional information about the national U3A Day on 3 June 2020, plus research advice to U3As on handling requests for volunteers for research projects. There had also been an introductory message from the Ann Keating, the new Scottish trustee.

The secretary had circulated a report on the recent All-Scotland Assembly in Elgin. The next assembly is in Peebles on 31 March 2020, and registration is now open for the Summer School in Stirling, on 18-20 August 2020.

There had been two enquiries via website – one seeking volunteers for a research project, and the other looking for participants for a television programme. It was agreed that if we are approached about research projects that had been granted ethical approval, details could be put on the notice board along with the recommended U3A disclaimer about members taking part as private individuals and not as U3A members. It was agreed to reject the television company's request.

6. Treasurer’s Report and Membership
There was nothing particular of note. As the treasurer will be away for much of November, the secretary will hold the cheque book meantime.

The treasurer had made enquiries about the procedure for access to internet banking. It was agreed that she should apply for internet banking on the understanding that, at the moment, it will only be used to check the balance for inclusion in her monthly report to the committee.

Several new members have joined and membership is now 257. Group lists had been sent to group leaders, and an updated list of recipients of the Third Age Matters magazine was submitted ahead of the next issue.

7. Social Calendar and Events
The arrangements for the November monthly meeting were finalised. It was noted that there will be a pantomime rehearsal in the larger hall from 12.30.

Catering has been arranged with Rosie's for the Christmas party. Additional provisions will be decided at December committee meeting. A member has offered a Christmas-themed table quiz, and the secretary will contact the members who led the community singing last year.

There had already been several bookings for the New Year lunch. It was agreed that refunds would not be paid for cancellations after 5 December, unless the place can be re-filled.

There was an unusually large number of entries in the photographic competition this year. On the recommendation of the judge it was agreed to award one prize in each of four categories - architecture, landscape, lifestyle and wildlife.

8. Groups Report
The Philosophy Group will now be a student-led group. An initial meeting was held for members interested in a Spanish group and as there was sufficient interest for this to proceed as a student-led group, a regular slot will be booked at the NAC.

Groups meeting in the NAC close to Christmas time will be asked to confirm details of any cancellations or alterations they wish to make. The bookings timetable for the February to June session has been compiled and will shortly be submitted to the NAC.

The Groups Co-ordinator plans to arrange a group leaders' lunch next session.

9. Publicity and communication
The matter of new publicity material and plans for an event on U3A Day will be discussed in January. Members were reminded that items will soon be required for the winter news sheet.

10. Equipment
It was agreed that the key fobs should be included in our asset register.

11. AOB
There was no other business.

12. Date of next meeting: 2 December 2019, at 10am in the NAC