Aberdeen

Past Committee Meetings

Monday, 30 September 2019 at Northern Arts Club, 8 Bon-Accord Square, Aberdeen

1. Welcome and apologies
In the absence of the chairman, the secretary chaired the meeting. There were three apologies.

2. Minutes of previous meeting
The minutes of the meeting held on 2 September were agreed and signed.

3. Matters arising (and not otherwise on the agenda)
There were no matters arising.

4. Chairman's report
The chairman had sent a report noting that the September committee meeting and monthly meeting had gone well, with the new committee members getting to grips with their roles. It was good to see the groups getting back together, including some which are self-led.

5. Secretary's report/Correspondence
The new Third Age Trust new development plan will be implemented over the next few months. It is planned to hold a national U3A day next year, on Wednesday, 3 June 2020, and local U3As are asked to consider how they might participate. During the autumn, all U3A committees will be sent a survey about possible commercial activities that could be offered through the new trading company.

The next All Scotland Assembly will be held in Elgin on 22 October. If no other members are interested in going, the secretary will attend as the voting delegate.

There had been two enquiries via the website, and it was agreed that neither required further action.

News had been received of the death of a founder member of our U3A. The secretary had sent a card on behalf of the membership, and an announcement will be made at Thursday's meeting.

6. Treasurer’s Report and Membership
There was nothing particular of note in the monthly balances for July and August.

The committee considered the treasurer's report on the Financial Matters workshop she had attended and was pleased to note that our financial arrangements are generally in line with what is expected and recommended.

The 2019-20 membership renewals have reached 232, similar to the total at this time last year. A new list of recipients of the Third Age Matters magazine will be submitted in the next available window, and group lists will will shortly be sent to all group leaders.

7. Social Calendar and Events
The arrangements for the October monthly meeting were finalised.

A speaker has been booked for the January meeting and details will be added to the website.

The entertainment for the Christmas party is being organised, and a catering order will be placed in a few days' time. Other arrangements are still to be confirmed.

A booking has been made at Park Inn for the New Year lunch on Friday, 24 January, and he price remains unchanged at £22. The lunch will be advertised at the monthly meetings and included in the autumn update e-mail.

Entries for the photographic competition should be submitted by 31 October, and a reminder will be included in the autumn update.

8. Groups Report
The two French groups have agreed to continue without a leader at present, and responsible persons, to hold key fobs and keep a register, were appointed.

It was agreed to allow the Philosophy group to meet for one term at the NAC in the hope that it can attract extra members.

The Groups Co-ordinator will arrange a preliminary meeting of those interested in forming a Spanish group.

Extra keys had been obtained for the cupboard locks in the NAC and will be distributed to group leaders and deputies as required.

As time was short, the remaining items on the agenda were held over until the November meeting.

12. Date of next meeting: 4 November 2019, at 10am in the NAC

Monday, 2 September 2019 at Northern Arts Club

1. Welcome and apologies
The chairman welcomed members to the meeting and thanked everyone for keeping things going during his recent absences. He was glad to see that the issue of the cupboards at NAC had been resolved and noted that the 2019 newsletter was a splendid production and a good read. There were two apologies.

2. Minutes of previous meeting
The minutes of the meeting held on 24 June 2019 were agreed and signed.

3. Matters arising (and not otherwise on the agenda)
There were no matters arising.

4. Chairman's report
The chairman had nothing to add to his opening remarks.

5. Secretary's report/Correspondence
The annual copyright licence has been renewed via the Third Age Trust, effective from 1 August. Their annual report and accounts have been received.

As the U3A in Scotland could not complete their AGM business at their meeting in June, an EGM will be held at the all-Scottish Assembly in Elgin on 22 October. The new Scotland Trustee is Ann Keating.

There had been four enquiries via the website. Details of the Words of War Book Festival in Perth on 21/22 September, and an appeal by Victim Support Scotland for volunteers in Aberdeenshire to support victims and witnesses of crime will be put on the notice board; an offer of a talk on Later Life Planning was forwarded to the programme organisers; a Portlethen care home enquired about providing learning opportunities for its residents, and has been asked more details.

It was agreed to use the U3A logo by itself for all formal Aberdeen U3A documents and to include the new strapline “learn laugh live” on other material as appropriate.

The committee and monthly meeting dates for 2019-2020 have all been confirmed with the Northern Arts Club and and Boys' Brigade office.

The new committee members have received the Aberdeen U3A governing documents plus OSCR information, and have completed the necessary forms.

6. Treasurer’s Report and Membership
There was little of note in the monthly balances for July and August.

The 2019-20 membership renewals are now coming in.

7. Social Calendar and Events
Arrangements for the September and October monthly meetings were finalised.

Discussions were held on possible entertainment at the Christmas party. Volunteers will be sought at monthly meetings.

The Park Inn will be contacted about a New Year lunch to be held on Friday, 17 January.

8. Groups Report
The groups booking timetable for the NAC for September to January has been confirmed.

The two French groups will meet on 9 September to discuss continuing for a session without a leader.

There will be a sign-up sheet at the monthly meeting for anyone interested in helping form a Spanish group.

There were two applications for Philosophy, and Bob Sutton has been invited to attend the September monthly meeting.

Extra keys had been obtained for the NAC cupboard locks and will be distributed to group leaders and deputies as required.

9. Publicity and communication
Surplus copies of the 2019 newsletter will be held for future membership enquiries via the website and at meetings.

It was agreed to consider producing a new flyer that won't date, in order to raise awareness of our activities and also attract new group leaders.

10. Equipment
During the summer the equipment was checked against the asset list. The NAC is organising PAT testing next month, but our existing equipment is covered until August 2020., and no new electrical items have been added in the past year.

11. AOB
There was no other business.

12. Date of next meeting: 30 September 2019, at 10am in the NAC