Carlton & Gedling

Beacon Management System

BEACON is an on-line management system developed by the National U3A specifically for local U3A’s. We use Beacon to manage our Membership Records, Groups & Venues information, the Meetings & Events Calendar and to send emails to members. And coming soon – you will be able to apply for a new membership or renew your existing membership online.

There are 3 levels of access to Beacon, which are described in more detail further down the page:

Public Links: Limited information about our Interest Groups and a basic Meetings calendar, viewable by anyone.

Members Login: Additional information about our Interest Groups and a more detailed Meetings calendar, viewable by members of Carlton & Gedling U3A. There is also some editing access to the member’s own details.

System Users Login: Editing access for the Committee and Group Convenors


Click View Public Groups to see the basic public version of the Groups List, as shown in the 1st photo on the right. Click on any Group in the list for additional information about the group.

Click View Public Calendar to see the basic public version of the Calendar, as shown in the 2nd photo on the right. For more information about navigating around the Calendar, visit the Calendar page.

If you are a current member of Carlton and Gedling U3A, you can click here to Login to the Members Portal where you can view additional Groups and Calendar information (as shown in the 3rd and 4th photos on the right). You can also add yourself to Groups, create your own personalised Calendar, update your personal details and upload a photo of yourself that will be incorporated on your membership card.

Clicking How to login as a Member will give you more information about logging in to the Members Portal and how to access your data.

Group Convenors and Committee members can click here to Login to Beacon as a System User and update certain information within the site, depending on the access rights associated with their role, as described in Carlton & Gedling’s own custom Beacon User Guide chapters below.

Ch.TitleRev.Last updated
01Introduction to Beaconv830 Jan 2017
02Login as a Memberv1130 Jan 2017
03Login as a System Userv630 Jan 2017
04Emails and Lettersv1030 Jan 2017
05Login as a Committee Memberv530 Jan 2017
06Login as a Group Convenorv1430 Jan 2017
07Login as a Groups Coordinatorv930 Jan 2017
08Login as Membership Secretaryv1828 May 2017
09Login as Newsletter Editorv1430 Jan 2017
10Login as Treasurerv311 Aug 2016
11File Downloadsv52 Feb 2016

Click to open Beacon Training (v4: 2017-02-03).

The document contains a series of short lessons covering various areas of Beacon that are likely to be used by Group Convenors. Each lesson consists of explanatory notes followed by a simple training exercise to try.